Privacy Policy

A4J Explorations SARL (“A4J”, “we”, “us”, or “our”) is responsible for the website www.ethicminerals.com (the “Website”) and any integrated online store or transactional area. Protecting your personal data is a top priority. This Privacy Policy explains what data we collect, how we process it, for what purposes, and your rights under data protection laws.

Data Controller:

A4J Explorations SARL

ID: A2553145U

Address: Nº 405, AV. Cannas, Kinshasa, Democratic Republic of the Congo.

Email: privacy@ethicminerals.com (preferred contact for privacy matters)

Website: www.ethicminerals.com


1. Principles and Legal Basis

We process your personal data in accordance with the EU General Data Protection Regulation (GDPR), the Spanish Data Protection Act (LOPDGDD), and the Information Society and Electronic Commerce Act (LSSI-CE).

“Personal data” means any information relating to an identified or identifiable natural person (for example, your name, address, email address, or telephone number).

Our main legal bases are:

  • Performance of a contract (Art. 6.1.b GDPR): for purchases and customer accounts.
  • Legitimate interest (Art. 6.1.f): for website security, fraud prevention, and basic aggregated analytics.
  • Consent (Art. 6.1.a): for marketing communications, non-essential cookies, or profiling.
  • Legal obligation (Art. 6.1.c): to comply with accounting, tax, or consumer regulations.
2. Data We Process and Purposes
​2.1. Website Browsing

When you visit our Website, we may automatically collect technical data (e.g., access date/time, referring URL, browser type/version, operating system, and anonymized IP address) for security, operation, and continuous improvement of the Website.

2.2. Customer Account

If you create an account, we will process the necessary data to register and manage it (name, surname, date of birth, phone number, email address, tax ID, and password). You may also add billing and delivery addresses. You can update or correct your data at any time from your user area.

2.3. Purchases and Customer Service

We use your data to process orders, payments, shipments, returns, warranties, and customer inquiries. This may include sharing limited data with third parties (e.g., logistics providers, payment processors, advisors) strictly as required to perform the contract and comply with legal obligations.

2.4. Contact Forms and Requests

If you contact us through forms or email, we will use your data solely to handle your inquiry and follow up.

2.5. Marketing and Research

With your consent, we may send you information about related products, services, events, and updates, and create non-intrusive commercial profiles based on your interactions to personalize our communications. You may withdraw your consent at any time.

3. Cookies and Similar Technologies

We use strictly necessary cookies for essential website functions (e.g., maintaining your session or shopping cart). These do not require consent, but disabling them may affect website performance.

With your consent, we may use analytical cookies (e.g., Google Analytics 4) to collect aggregated statistics and improve the site.

  • You can accept, reject, or configure cookies through the cookie banner or preference center.
  • You can withdraw consent anytime by revisiting preferences or clearing cookies from your browser.
  • Google Analytics opt-out: https://tools.google.com/dlpage/gaoptout

The detailed list of cookie categories, purposes, and providers is available in our Cookie Policy.

4. Data Retention
  • Accounts and Purchases: kept during the contractual relationship and for the legally required period (typically 6 years for commercial purposes and 4 years for tax compliance in Spain).
  • Contact/Support: kept during the handling of your request and up to 12 additional months for internal traceability.
  • Marketing: kept until you withdraw consent or opt out.
  • Logs and Analytics: retained for limited, proportionate periods (generally 3 to 12 months).

Once no longer necessary, data will be securely deleted or anonymized.

5. Data Recipients and Processors

We may use service providers acting as data processors for hosting, analytics, payment, logistics, customer service, and regulatory compliance. All such providers operate under data processing agreements ensuring confidentiality and compliance with GDPR.

We may also share data with public authorities, courts, or financial institutions when legally required.

6. International Data Transfers

If any processor operates outside the European Economic Area (EEA), we will ensure appropriate safeguards are in place:

  • Adequacy decisions (e.g., participation in the EU–US Data Privacy Framework).
  • Standard Contractual Clauses (SCCs) approved by the European Commission, and additional technical measures (e.g., encryption, pseudonymization) when necessary.

You may request details of these safeguards at privacy@ethicminerals.com.

7. Security Measures

We implement appropriate technical and organizational measures to protect personal data from unauthorized access, loss, or alteration — including encryption (in transit and at rest where possible), access controls, backups, and incident monitoring.

8. Your Rights

You may exercise your rights of access, rectification, erasure, restriction, objection, data portability, and withdrawal of consent at any time without affecting prior processing.

You may also object to processing based on legitimate interest when justified by your personal situation.

To exercise your rights, contact us at privacy@ethicminerals.com and specify your request.

If unsatisfied, you may lodge a complaint with your local data protection authority (in Spain: AEPD, www.aepd.es).

9. Minors

Our services are not directed at minors. If we become aware of data collected from minors without proper authorization, we will promptly delete it.

10. Updates to This Policy

We may update this Privacy Policy to reflect legal, technical, or operational changes. The current version will always be available on www.ethicminerals.com, indicating the last updated date.

We will notify you of significant changes when required by law.

Last updated: October 16, 2025

Data Controller: A4J Explorations SARL – www.ethicminerals.com